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How to Engage with Your Customers More Effectively through Batch Emails

One of the most effective ways to grow your business in today’s technology-oriented marketplace is with a strong Customer Relationship Management (CRM) software. For green industry professionals, the choice is clear with SingleOps’ all-in-one mobile CRM. The same system that allows you to invoice and send proposals to your customers can also be used to get in touch with them for a different reason.

Utilizing your Client Database to its Full Potential

When your company needs to send information out to all of your customers and potential leads it is paramount to have a database already in place with the necessary contact information. SingleOps has streamlined this within the “Job Management” tab (green arrow) of the mobile application. Here, you have access to all your previous and current customers, as well as potential leads, along with their email address and mobile phone number.

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Experience Virtually Effortless Client Filtering

As your business continues to grow through the implementation of SingleOps, the ability to contact everyone in this database can be an extremely useful tool to highlight new services, price changes, company updates, and much more. The software allows you to specify exactly which group of customers receive the email with available filters based on the job description. For example, if you want to send an email to all previous customers for turf care about a new product, just select the filters within the “Job Management” tab and apply.

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Reach Clients at Home and On-The-Go

Once you’ve narrowed down exactly which customer base you are targeting the only thing left to do is click the “select all” button and craft your message. SingleOps allows you to send either an email or text message with this function to reach your clients as efficiently as possible. This tactic not only saves time, but also allows for office managers or operators to contact clients without ever having to use a separate program.

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Craft Personalized Proposals and Thank You Messages

Sometimes, the hot leads you thought were guaranteed customers fall through. It’s easy to get discouraged, but the easiest way to develop that same genuine interest can be through reaching back out to them with an updated proposal.  For those customers that are always coming back, SingleOps gives you an easy way to express your gratitude in the same fashion. Simply select your repeat clients and give your thanks with ease.

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To create a new email or text message template simply click on the “admin” tab and select “create new email or text message template.”

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Communication is Key: Grow your Business!

This capability is a hidden gem within the software and is potentially being underutilized. The SingleOps CRM is an extremely powerful tool when used to its full capacity, and this is just one of the many of the features that makes the product special. However, with great power comes great responsibility, so be careful when using the function for direct communication with your clients.

As you’re planning how to use our batch email functionality, please be aware that you should not use SingleOps for pure marketing emails. Marketing emails are emails not directly associated with work for the client. So, do not use SingleOps to solicit for new leads or ask for referrals. Instead, only email about work previously discussed with the client. Please use an email marketing tool like MailChimp or Constant Contact to send emails like these. You can export your customer and contact list from the clients page to get a list of emails for these services.

We’ve attached a useful article from the SingleOps knowledge base to help you stay out of trouble when it comes to ending up in a spam filter.

How to Prevent Spam Complaints

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